Project Process

How Music Projects Work
at IndigoLeaf

Every music project at IndigoLeaf is reviewed individually — from initial enquiry through recording, production, publishing preparation, and audio delivery. Here is how a typical project is structured.

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Project Stages

Eight stages of a music project

Each stage has clear responsibilities — what the client provides, what IndigoLeaf reviews, what gets confirmed, and why the stage matters.

01

Submit Music Requirement

Client provides

  • Project type and goals
  • Genre and style direction
  • Number of tracks or songs
  • Rough timeline and budget guidance
  • Intended use of the music

IndigoLeaf reviews

  • Project feasibility
  • Service alignment
  • Initial scope estimate
  • Information needed to proceed

What gets confirmed

Initial understanding of the project type, requirements, and intended use.

Why it matters: Helps ensure the right service approach is taken from the start — avoiding wasted time or mismatched expectations.
02

Clarify Creative Goals

Client provides

  • Reference tracks or mood boards
  • Creative direction notes
  • Existing material or demos
  • Genre and sound preferences
  • Target audience or platform

IndigoLeaf reviews

  • Creative direction fit
  • Production requirements
  • Reference suitability
  • Scope implications

What gets confirmed

Clear creative direction, agreed reference framework, and production approach before any recording or production begins.

Why it matters: Creative clarity prevents misalignment in production, reduces revision rounds, and ensures the final audio matches expectations.
03

Review Contributors and Rights Information

Client provides

  • Contributor names and roles
  • Ownership confirmation
  • Sample clearance declarations
  • Publishing split notes (if applicable)
  • Any existing agreements or credits

IndigoLeaf reviews

  • Contributor list completeness
  • Rights information supplied
  • Sample and clearance declarations
  • Any missing information

What gets confirmed

Contributor list, ownership declarations, and rights information supplied by the client — flagging any gaps before recording.

Why it matters: Contributor and rights clarity is essential before any recording or production begins — preventing post-project disputes or delivery complications.
04

Plan Recording or Production

Client provides

  • Session availability
  • Location or studio preferences
  • Equipment or technical requirements
  • Material to be recorded
  • Any pre-production notes

IndigoLeaf reviews

  • Session planning requirements
  • Technical setup
  • Location or studio arrangements
  • Delivery format planning

What gets confirmed

Session plan, recording requirements, technical setup, delivery format, and timeline agreed before work begins.

Why it matters: A well-planned session makes recording and production more efficient — reducing costs, revision needs, and technical issues.
05

Create / Record / Produce

Client provides

  • Attendance and participation as agreed
  • Source material on time
  • Creative feedback during agreed sessions
  • Prompt communication for decisions

IndigoLeaf reviews

  • Creative quality against agreed direction
  • Technical quality standards
  • Revision scope within agreed rounds
  • Progress against timeline

What gets confirmed

Music created, recorded, or produced to agreed creative direction, within agreed revision scope and timeline.

Why it matters: Production quality depends on clear goals, good source material, and prompt creative decisions — agreed scope prevents revision overruns.
06

Refine and Prepare Audio

Client provides

  • Feedback within agreed revision scope
  • Final approval of audio
  • Clearance confirmation for any samples
  • Final contributor confirmation

IndigoLeaf reviews

  • Audio quality and completeness
  • Revision rounds within scope
  • Mix preparation requirements
  • Delivery format readiness

What gets confirmed

Final audio approved, revision rounds complete, and files prepared for delivery in agreed formats.

Why it matters: Revision scope limits are agreed upfront to ensure fair pricing and clear expectations — additional rounds may be discussed separately.
07

Organise Metadata and Delivery Files

Client provides

  • Final contributor details
  • Publishing information (if applicable)
  • Intended distribution platform details
  • Any release date or timeline information

IndigoLeaf reviews

  • Metadata completeness
  • File naming accuracy
  • Catalogue structure
  • Delivery format compliance

What gets confirmed

Metadata prepared, files named and organised, catalogue structure confirmed, and delivery records completed.

Why it matters: Organised metadata and clean file delivery reduces errors at distribution stage — making music easier to manage long-term.
08

Confirm Usage and Handover

Client provides

  • Final delivery recipient or platform details
  • Usage terms confirmation
  • Any final credits or notes

IndigoLeaf reviews

  • Delivery format final check
  • File completeness
  • Handover documentation
  • Usage confirmation records

What gets confirmed

Audio delivered in agreed formats with handover documentation — usage terms, contributor credits, and delivery records confirmed.

Why it matters: A clear handover ensures all files, credits, and usage information are delivered together — making future use, licensing, or distribution straightforward.
Project Transparency

What every project covers

Recording requirements, contributors, usage rights, publishing details, metadata, splits, licensing, revision scope, delivery formats, timelines, and final project terms are agreed per project. No assumptions are made — all scope is confirmed before work begins.
Music performance, streaming results, playlisting, radio play, sync placement, sales, revenue, chart positions, and audience response are not guaranteed. Third-party studios, session musicians, producers, engineers, distributors, collection societies, platforms, publishers, labels, music libraries, stock assets, samples, and licensing services may have separate costs, terms, rights, and availability.
Legal, copyright, publishing, royalty, or contractual advice should be obtained from appropriate professionals where needed. Client responsibility includes confirming ownership, permissions, samples, contributors, lyrics, compositions, sound recordings, rights information, and usage requirements.
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Music Enquiries

Ready to start a music project?

Submit an enquiry and IndigoLeaf will review your requirements, contributors, usage needs, and agreed scope before confirming next steps.

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